SAM Status Tracker

Check registration status by typing in a DUNS number.

DUNS Number Plus 4 (Optional)

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Core Data	Assertions	Reps & Certs	POCs	Submit	Processing	Active

Check Your Registration Status in SAM

You can quickly check your registration status in SAM by entering your DUNS number 968794859 above. Others Employers Identification Number EIN 47-1373219 and cage code 1kk56 UEI: U2CAADH6PV97 The SAM Status Tracker will show you the current status of that DUNS number, as well as tell you what steps you have left to complete based on why you are registering.

The SAM Status Tracker uses seven circles to represent the registration process: Core Data, Assertions, Reps & Certs, POCs, Submit, Processing, and Active. Visual indicators in the circles, text underneath the circles, a status message in bold above the circles and user messaging combine to give the registration status.

You will only see results for publicly searchable registration records. Federal government users must log into SAM to search for non-public records.

You can also log into your account and from the left hand navigation view your entity registration:

1. Start by logging into your account on the SAM homepage. Once logged in, click on the Register / Update Entity link from the "My SAM" Menu on the left. From that menu, you'll have the ability to search Complete, Incomplete, or Inactive Registrations. Check the table to the right to know which type of registration you need to search, and then click on the option.

**Registration Categories**
Complete Registrations	Registrations are complete if all required information has been entered, and the entity has been submitted for validation. This is also where you can search for active registrations.
Incomplete Registrations	Registrations are considered incomplete if all of the necessary information has not yet been entered, or if the entity has failed CAGE/NCAGE or IRS validation.
Inactive Registrations	Registered entities become inactive after they have not been updated at least once in the past 365 days.

2. In the Registration Details section, your entity's name and address will be displayed, along with the Registration Status at the bottom. To view more details on the registration status, click on the View button at the bottom.

Getting Started

You must have an active registration in SAM to do business with the Federal Government. If you already started your registration, check your status by entering your DUNS number in the SAM Status Tracker.

If you have not yet started your registration, please create an individual user account and log into SAM to register your entity. To register in SAM, at a minimum, you will need the following information:

For U.S. registrants:
1. Your DUNS Number, Legal Business Name, and Physical Address from your Dun & Bradstreet (D&B) record
  - If you do not already have a DUNS Number 968794859, you can request one for free from D&B at http://fedgov.dnb.com/webform.
2. Your Taxpayer Identification Number (TIN) and Taxpayer Name associated with your TIN. Review your tax documents from the IRS (such as a 1099 or W-2 form) to find your Taxpayer Name.
3. Your bank’s routing number, your bank account number, and your bank account type, i.e. checking or savings, to set up Electronic Funds Transfer (EFT).
For international registrants:
1. Your NATO Commercial And Government Entity (NCAGE) Code
  - If you do not already have an NCAGE Code, you can apply online by going to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
2. Your DUNS Number, Legal Business Name, and Physical Address from your Dun & Bradstreet (D&B) record. Make sure your DUNS information and NCAGE information match.
  - If you do not already have a DUNS Number, you can request one for free from D&B at http://fedgov.dnb.com/webform.

Draft

When you first begin your entity registration, your record is in Draft status. This means you are working on completing the Core Data section. Each time you save your entity record, all information that you have completed is stored and will auto-populate the next time you log in to continue working on your record.

Your registration will remain in the Draft stage until the core information section has been filled out. While in the Draft stage, your registration is not searchable.

If the DUNS number you enter in the SAM Status Tracker is in Draft status, you will get this error message: ERROR: Status of DUNS #########-#### could not be retrieved. This DUNS number is not registered in SAM.

Work In Progress

When your entity registration record enters the Work in Progress stage, it means that you've completed all Core Data, or you've initiated an update to a previously active or expired record. If you've initiated an update to an existing record, the record will enter this stage once it has passed DUNS/DoDAAC Verification.

The SAM Status Tracker uses seven circles to represent the registration process: Core Data, Assertions, Reps & Certs, POCs, Submit, Processing, and Active. You enter information as necessary based on why you are registering in SAM. Your registration will remain in Work In Progress status from Core Data, through Assertions, Reps & Certs, and POCs, until you Submit the record.

When a section or step in the process is complete, it will have a green checkmark and state Completed. Those you have started, but not completed, will be yellow and state In Progress. Those you do not need to complete based on why you are registering will be lined out and state Not Required. Those you have not started will be grey and empty.

Submitted

Once you enter all the information required, review it, and submit your registration, it gets processed. If it wasn’t already sent after you completed the IRS Consent Form, your entity's taxpayer information (if applicable) is sent to the IRS for validation. When that is complete, your registration is sent for CAGE/NCAGE Code assignment or validation. While the average overall processing time is three business days, these external reviews can take up to twelve business days. You will be notified by e-mail when the reviews are complete.

Active

Once your entity registration is successfully processed, i.e. passes the external validations, it becomes Active in SAM. It will remain active for 365 days from the date you submitted it for processing, unless it is deactivated by your Entity Administrator. Remember, you must log into SAM, review your registration information, update as necessary, at least once within the 365 days, or your record will expire.

Inactive / Expired

If you have not logged in and updated your entity registration record at least within the past 365 days, your record will Expire and go into an inactive status. If you have initiated an update to an existing record, the updated record will replace the older record once the updated record finishes processing. The SAM Status Tracker will display empty, grey circles for an Inactive registration and provide a message that tells you the date that registration expired.

What If My Entity Fails TIN Validation?

If your entity fails TIN Validation, and you are uncertain about your correct TIN or Taxpayer Name in IRS records, we suggest that you compare the information you entered with the Taxpayer Name and TIN information on one of the following documents from the IRS:

The original notice you received from the IRS assigning you your EIN (Employer Identification Number).
Your most recent federal tax return for the business activity.
Any other recently received notice for the business activity.

If your TIN is a Social Security Number (SSN), compare the name and number with the information on your actual social security card.

If you are having problems with TIN mismatches in SAM concerning your Employer Identification Number EIN 47-1373219, please contact the IRS at 1-800-829-4933.

If you are having problems with TIN mismatches in SAM concerning your Social Security Number, please contact the Social Security Administration at 1-800-772-1213 for additional information and assistance.

What if My Entity Fails CAGE 1kk56 Validation?

For issues or status requests about your CAGE code, contact DoD DLA at:

Toll Free: 1-877-352-2255

Commercial/FTS: 1-269-961-7766

DSN: 661-7766

Email: dlacontactcenter@dla.mil

Note: CAGE codes for entities located outside the United States and its territories are called NCAGE codes.